Station News - March 09

Grants
Grant for Cert III in Broadcast Training obtained - 3rd round
Well done to those who have successfully completed the first two rounds of training, next round begins shortly, keep up the great work!

New Board Members
We would like to welcome our newest board members;
Shane Walker
Sue Wilkinson &
Fred Bresolin (Italian presenter)
The board has also accepted Ryan's nomination to attend board meetings to observe and assist
the board believing his expertise in areas to be a valuable contribution

Manager
Mat Wall will be available on a regular basis at the station for the next month from
1pm to 3pm Monday to Friday

Mat's position is to oversee the running of the station on behalf of the board not to run the station on a daily basis. If you wish to raise any matters with him please see him during these times. If you are unable to make these times then please make an appointment to see him at another mutually agreeable time or alternatively put it in writing and place it in his pidgeon hole for him to consider.

Mat spends alot of time doing things for the station including but not limited to; meeting with outside contacts, training in the evenings, on call for security issues (including weekends), resolving transmission problems, assisting on committees and coordinating OB's. Please assist him by raising only important matters which need addressing, think about being constructive instead of destructive when raising matters and remember he is there because, like most of us, he wants the station to improve and grow.

The board thanks Mat for his excellent efforts and commitment to what can be a very difficult job.

New Sales Person
Welcome to Charlene Riley (Shaz) into the role of Sales. Shaz has a degree in Marketing and is keen to make a go of this role. So if you see Shaz around the station, please make her feel welcome & remember any potential sponsorship sales leads can be given to Charlene, Annette or Janet or delivered to them via email @ sales@5gtr.net

Easter Programming!!!!
If you are going to be away over the Easter Break, Please arrange a fill in for your programme NOW!!!!! It is better if you ask someone to fill in then write it up on the white board. There have been some complaints by presenters that when someone fills in on a show they don’t keep to the format. If you have a format for your programme it is important that it is documented so that when someone fills in they can easily keep the audience entertained. Some forethought into your programme prior to it airing each week doesn’t take much effort, and then when you are not there to do the show, the listeners know they can expect the same quality of programming. Then there is no excuse for someone not keeping to the programme.

Administration Assistance
If people have some spare time & wish to help in the front office, please feel free to offer assistance to answer phones, re-direct e-mails, make up prize packs etc. See Mat about this as if others can assist it allows Mat to do what he needs to.
We also will be reviewing our Code of Conduct Book & Training Schedule over the next few months. All presenters will be asked to have a look at the document & offer suggestions prior to the board’s approval of any new documentation.

License Renewal
The paperwork has arrived from ACMA regarding our license renewal. All presenters will receive some information over the next few weeks about this & their obligations in our license renewal. For those that were not at the recent Volunteers Meeting this is due by the End of May, but needs to be worked on soon. Please be on the lookout for this paperwork in your pigeon hole from Early April.

Security Cameras
The Board has made the purchase of Security Cameras to be positioned within the station. These cameras will not be intrusive on people doing what they normally do at the station. The sole purpose is to monitor property & equipment. This should also reduce our insurance premium as it will offer additional coverage to our contents. The Security cameras will be placed in the On-Air studio behind the presenter to monitor the equipment (so you can sing and pull faces or whatever you want to & not be worried). Also there will be cameras in the Hallway, Record Library & Volunteers Area. The board understands that there are issues with some presenters about the security cameras being installed, however the system will be password protected and the only access will be by the Station Manager & 2 Board Members.

Incident Report Forms
There has been a few incident report forms placed in the box that have not been completed with all the relevant details. If you fill in an incident report form all areas need to be completed, or the issue may not be addressed. Recently some forms have been submitted for very minor issues that could have easily been discussed between presenters without the need to write a form. Every presenter has the right to present their programme in the correct environment. If there are issues when you enter the studio for your programme, please make the previous presenter aware personally, rather than letting it stew & writing a report on it. If you still have unresolved issues get management involved. We do not need incident forms submitted for leaving one cd out, or not completing the log book. Just a friendly reminder from a fellow presenter will suffice. If we all do the right thing the station will function smoothly.

On the other side of the incident report forms. If you see or hear an out of date sponsorship spot in your playlist, please fill in a form so it can be removed. Sometimes they slip through the system. One was noted this week that expired over 2 weeks ago, but no mention has been made of it by the people who have had it in their programme. Please be vigilant of what is aired in your programmes, or what you hear when others may be on.